SportsFi Onboarding Documents Guide

SportsFi Onboarding Documents Guide

During the onboarding process of SportsFi, it is a requirement that certain information is provided.

They are necessary so SportsFi can verify who you are, how your club is structured and financed, and then use that verified data to run approvals, analytics, and scenarios inside the platform.

Governance and identity

  • Club, shareholder, and user documents (org chart, incorporation, IDs, PoA, board resolutions) prove the legal entity, its controllers, and who is authorised to act, which is required for robust governance and to prevent impersonation or unauthorised commitments.
  • This lets SportsFi build a permissions and approvals model that mirrors the real club structure (who can sign deals, approve transfers, authorise financings).

Compliance and risk (KYC/KYB/AML)

  • Ownership, source/proof of funds, fit‑and‑proper and loan/shareholder agreements are standard KYC/KYB artefacts used to assess beneficial owners, capital sources, and related‑party exposures, helping meet AML and integrity expectations in football.
  • Visa copies, agent details/agreements, and regulatory/league approvals support compliance with football regulations and local law, and provide an audit trail for regulators and counterparties.

Data for finance, valuation, and planning

  • Player/staff contracts, transfer agreements, historical transfers, and bonuses feed into wages, transfer obligations, and contingent liabilities, which are core inputs to valuations, cashflow forecasting, and scenario simulations.
  • Financial statements (P&L, balance sheet, cashflow, management accounts) and debt/asset documents create the baseline financial model that SportsFi uses to show dashboards, covenant risk, and “what‑if” outcomes.

Operational efficiency and reporting

  • Having all contracts and supporting documents centralised allows automated population of key fields (agent fees, contingents, salaries, sell‑ons) into the Finance Hub, reducing manual work and errors.
  • The same data is reused to generate league/regulatory reports and investor‑grade outputs, so you only maintain one consistent, documented source of truth.
The Documents required

Document Type

Why It Is Necessary for SportsFi Onboarding

Organisational Chart

Shows who owns, controls, and manages the club, allowing SportsFi to map decision‑makers to system roles, approval workflows, and KYC/UBO checks.

Incorporation Certificate

Proves the legal existence of the club/entity and its registration details so the platform can onboard only properly incorporated organisations and verify KYB data.

Power of Attorney (PoA)

Confirms that individuals acting on behalf of the club (e.g. users signing contracts or authorising financings) are legally empowered to do so.

Board Resolution

Evidences formal board approval for using SportsFi, delegating authority, or entering into financings/transactions managed through the platform.

Other Company Incorporation Certificates

Captures group/holding structures (e.g. SPVs, academies) so related entities can be linked and risk‑assessed together inside SportsFi.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

ID Copy

Verifies the identity of each significant shareholder/UBO for AML/KYC purposes and links them to their roles and permissions in the system.

Source of Funds for Investment (Optional)

Helps evidence that capital entering the club (equity injections) comes from legitimate sources, supporting risk‑based AML assessments.

Proof of Funds Documentation (Optional)

Demonstrates that investors actually hold the funds they commit, improving transaction integrity and counterparty confidence.

Shareholder Agreement

Defines rights, obligations, vetoes, and economics among shareholders so the platform can reflect them in approval rules and waterfall logic.

Subscription Agreements

Provide the legal record of capital subscriptions, allowing SportsFi to reconcile ownership, invested amounts, and related cashflows.

Share Certificate

Serves as formal evidence of share ownership and supports accurate cap‑table and ownership‑percentage representation in SportsFi.

League Approvals / Fit & Proper Certificates (If applicable)

Confirms that owners and key controllers meet league/regulatory standards, reducing regulatory risk for transactions logged in SportsFi.

Shareholder Loans Agreement (If applicable)

Documents shareholder‑provided debt so SportsFi can model liabilities, repayment terms, and cashflow implications correctly.

Document Type

Why It Is Necessary for SportsFi Onboarding

N/A

No additional documents; users are derived from the verified club and shareholder information, then assigned roles within the platform.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

Contracts Copies (Current & Historical)

Provide the core economic and legal terms (salary, bonuses, duration, clauses) that drive payroll, transfer valuations, and financial projections.

Medical Reports

Support squad planning and asset‑risk assessment (injury history, availability), feeding into valuation and scenario simulations.

Transfer Agreement

Evidence of transfer terms, fees, add‑ons, and contingents, enabling SportsFi to calculate payables, receivables, and sell‑on rights.

TMS Reports

Provide official transfer data and compliance evidence, helping align internal records with federation/league systems.

Visa Copies

Confirm work eligibility in relevant jurisdictions and support compliance tracking for foreign players.

Agent Details

Identify intermediaries involved with players so fees, commissions, and regulatory controls around agents can be managed.

Agent Agreements (Current & Historical)

Detail remuneration and roles of agents, allowing proper recognition of agent fees, future obligations, and conflict‑of‑interest controls.

Team Bonus

Capture structured bonus schemes so SportsFi can project contingent wage costs and scenario outcomes (e.g. promotion, qualification).

 

Document Type

Why It Is Necessary for SportsFi Onboarding

Contracts Copies

Provide salary, duration, and termination terms for staff, feeding into wage bills and long‑term cost planning.

Compensation Agreements

Capture variable pay (bonuses, image rights etc.), improving accuracy of total staff cost modelling.

Visa Copies

Ensure compliance for foreign staff and support planning around immigration‑related availability risks.

Agent Details

Identify representatives for staff where applicable, aligning agent‑related payments and disclosures.

Agent Agreements

Record obligations to staff agents so agent‑fee liabilities and reporting can be handled consistently.

Team Bonus

Allow inclusion of staff bonus schemes in cost forecasts and scenario simulations.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

Historical Player Contracts

Provide longitudinal data on wage evolution and contractual patterns, improving analytics and benchmarking.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

Historical Player Transfers Agreement (past 10 years)

Populate historical transfer fees, add‑ons, contingents, and sell‑ons to support trend analysis, contingent tracking, and compliance.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

N/A

No extra documents; surfaces key KPIs and metrics built from underlying uploaded data.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

P&L

Gives the club's profitability profile so SportsFi can anchor models, covenants, and projections in actual performance.

Cashflow Forecast

Shows expected inflows/outflows, enabling liquidity planning and stress‑testing of scenarios (e.g. relegation, missed transfers).

Historical Accounts (Add multiple)

Provide multi‑year performance data for trend analysis, credit assessment, and scenario calibration.

Balance Sheet

Shows assets, liabilities, and equity so SportsFi can build a full financial picture for risk and valuation work.

Management Accounts

Supply more granular and recent financial data than statutory accounts, improving timeliness of decisions and simulations.

Agent Fees*

Quantify historical and committed agent costs to support cost control and regulatory reporting on intermediaries.

Transfer Payables & Contingents*

Track amounts owed on past transfers (including conditional payments), critical for cashflow and risk management.

Transfer Receivables*

Capture amounts due from other clubs, feeding into liquidity planning and credit‑risk assessment.

Solidarity Schedule*

Detail solidarity/solidarity‑mechanism flows to and from other clubs, ensuring accurate liability and receivable tracking.

Player Salaries*

Represent the largest recurring cost, central to budgeting, break‑even analysis, and compliance with financial regulations.

Sell Ons*

Record future economic rights in players, allowing valuation models and cashflow forecasts to include potential upside.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

Current Debt – Copy of executed contracts and agreements

Evidence current borrowing terms (rates, covenants, maturities) so SportsFi can map scheduled repayments and covenant risk.

Current Asset – Valuations (Where applicable)

Provide fair‑value estimates of key assets (e.g. stadium, training ground) to support balance‑sheet strength and collateral analysis.

Current Asset – Ownership documents

Prove legal ownership of key assets, important where facilities are used as security or for insurance and valuation.

Current Asset – Insurance copies

Show that major assets and operations are insured, reducing operational and financial risk in scenario modelling.

Current Asset – Other supporting documents

Capture any additional materials needed to understand or verify asset positions (e.g. lease terms, appraisals).

Sold Assets – Copy of executed contracts and agreements

Provide records of disposals so gains/losses and any continuing obligations (e.g. sell‑ons, leases) can be reflected.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

Regulatory Reporting

Uses the underlying documents and data to generate outputs aligned with league, federation, and financial‑regulation requirements.

 

Document Type

Why It Is Necessary for SportsFi Onboarding

Scenario Simulation

Relies on complete contractual, financial, and asset data to model "what‑if" situations and their impact on cashflows, profitability, and compliance.